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Now Hiring - Grant and Quality Control Specialist

12 February 2017
Now Hiring - Grant and Quality Control Specialist

Community Action Partnership of Utah - Murray, UT

Part-time, Contract

Salary: competitive and depends on experience

Part Time position: 24-30 hours per week with flexible scheduling options

Under the supervision of the Executive Director, the Grant and Quality Control Specialist will carry out the functions and duties in support of CAP Utah’s contracts and grant program which supports Community Action Agencies throughout the state. This position will help insure the implementation of a comprehensive grants management and compliance program. This person will work closely with the Executive Director, State Director of Earn It. Keep It. Save It., government and private funders and sub grantees to ensure there is systems-wide consistency in the execution of grants and contracts. Under general supervision, performs technical and other duties related to:

  • Responsible for designing and implementing a comprehensive funding agreement/contract compliance program.
  • Initiate and coordinate the execution of all grants, contracts, commitments and other agreements.
  • Collaboratively work with others to seek and apply for grant opportunities on behalf of CAP Utah and its Association members and partners.
  • Review agreement terms, scopes of work and payment schedules.
  • Work with sub grantees and collect data and administer all commitments.
  • Track all agreement deadlines, progress, and payment schedules.Communicate the status of each commitment to the appropriate entities.
  • Implement an efficient contract management and reporting process that regularly communicates the status of open contracts, grants, commitments and agreements.
  • The reporting process must be streamlined so that commitments are completed in a timely manner without undue stress.
  • Train sub grantees and staff as needed.
  • Maintain a project management system to track and monitor progress on agreement/contract deliverables.
  • Conduct oversight and monitoring of sub grantees.
  • Check in with staff regularly to ensure compliance.
  • Research and respond to inquiries regarding contract obligations and revisions.
  • Cultivate excellent relationships with funders, sub grantees and internal staff members.
  • Coordinate grant and contract reporting; gather program and financial information from relevant staff and package the information.
  • Create and maintain accurate contract files (hard and soft copies).
  • Checks information and data for accuracy and completeness, and corrects and completes them where necessary.
  • Codes all budget entries and adjustments into the Financial Accounting System (FAS) and reconciles all differences.
  • Assists accountant, insuring proper coding and documentation for budget entries related to grant reporting.
  • Maintains accurate records and supporting materials for all transactions.
  • Maintains accurate records of grants, contract, or project expenditures.
  • A demonstrated ability to take initiative, plan and carry out a project from beginning to end.
  • Generates, prepares and submits reports and statistical data as required, using defined guidelines.
  • Is responsible for the safety and security of records and reports.
  • Maintain and oversee contract policies and procedures based upon experience and/or evolving regulatory requirements.
  • Perform other duties as assigned in order to satisfactorily complete agency goals and objectives.Drive the process for constant process improvement.

Minimum Qualifications

  • Four year degree or an equivalent accreditation in business, business management, government or nonprofit management or a directly related field.
  • Minimum three years’ experience in managing grants and/or contracts highly desirable.
  • Confirmed contracts negotiating experience.
  • Sound judgment and ability to grow relationships with internal staff and external constituents.
  • Ability to read, understand, interpret and evaluate grants and contract language.
  • Ability to think and perform effectively under pressure and to effectively prioritize multiple tasks and deadlines.
  • Demonstrated ability to organize, plan and carry out activities to meet specific timelines and goals.
  • Ability to perform multiple duties with minimum supervision.
  • Strong knowledge of standard budgeting and accounting processes, especially nonprofit.
  • Must be able to read and understand financial information.
  • Excellent computer skills.
  • Demonstrated PC proficient; high level MS Word and MS Excel ability.
  • Knowledge of MS Office, including Access and Power Point.
  • Strong research, business, analytical and problem solving skills.
  • Strong knowledge of nonprofit funders, government funders and annual funding cycles.
  • The ability to communicate budget information in both numerical and verbal format.
  • Strong oral, written and interpersonal communication.
  • Ability to communicate concisely, clearly and in a professional manner.
  • Success working with executives.
  • Demonstrated ability to manage difficult situations, both in person and on the telephone.
  • A demonstrated ability to take initiative, plan and carry out a project from beginning to end.

Please email a resume and cover letter to Nissa Newton at .

Position open until filled. Will do interviews on an ongoing basis.